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STRATEGY | SOFTWARE | MANAGED SERVICES

GEP xxxxx TASKFORCE

MONEY PROCESSING TASKFORCE

global preferred list of suppliers deployment

AGENDA

CONTEXT

OBJECTIVES

GOVERNANCE/RACI

METHODOLOGY

SOURCING SUBJECT MATTER EXPERTS

PROGRESS TRACKER

MARKET ARCHETYPES MAP

EXECUTION TIMELINE/PHASING

SUPPLIER LANDSCAPE

Part 1 / WHAT IS THE PROBLEM?

PREFERRED LIST

Part 2 / HOW WE ARE GOING TO SOLVE IT?

Preferred suppliers

OBJECTIVES

wanted situation

current situation

  • ~92 Manufacturers with a mix of Global/Local Suppliers
  • ~80% of the total spend with top 5 Suppliers, with a tail-spend of 20% distributed among 87 suppliers, most of which are regional/local

  • Combination of In-house & Out-sourced maintenance out of which majority is out-sourced

  • Ad-hoc purchases according to the region from local suppliers

  • Global manufacturer pricelist/catalogue for Brinks

  • Preferred list of Manufacturers (global) to be enforced to obtain cost savings thanks to global volumes leverage
  • Local distribution Preferred supplier list (country by country)

  • Make vs Buy comparisons for OPEX efficiency
  • Maintenance options:

Equipment

Maintenance

Spare-parts

A

B

C

In-source

Manufacturer

3rd Party

or

or

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CATEGORIES

Notes

cONTEXT

Mid-size sorter, High-volume sorter, Desktop Counter, Desktop sorter, Packing, Wrapper, Vacuum Counter, Canceler, Teller Cash Dispenser, Bagging, Elevator, Note Stacker, Stacker, Packing machine

Coins

High-volume sorter, Wrapper, Desktop Counter, Bagging, Conveyor, Mid-size sorter, Shrink oven, Coin wrappring line, Coin counter, Coin sorter, Packing, Scales, Desktop sorter, Compressor

Equipment

Maintenance

Spare-parts

A

B

C

Captured spend Spend HQ 2023

# manufacturers

KEY FIGURES

Money Processing

92

#Local distributors

71$M**

#Maintenance service providers

76

96

GEOGRAPHY

COUNTRIES

Global

30

Captured in Bastiaan's RFI dated 2022

+/-

Captured in Bastiaan's RFI dated 2022

**

*

+/-

*

*

*

*

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Dominant SupplierS in Each country

xxxxxxx

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market archetypes

Legend :

Source:Spend - SpendHQ 2023Supplier Landscape - Bastiaan's 2022 RFI

Country: Netherlands Total Spend: $13M (2023) Manufacturers: 4 Maintenance Providers: 1

Country: Argentina Total Spend: $4.8M (2023) Manufacturers: 4 Maintenance Providers: 2

Country: Romania Total Spend: $2M (2023) Manufacturers: 7 Maintenance Providers: 3

Country: Luxembourg Total Spend: $1.6M (2023) Manufacturers: 15 Maintenance Providers: 4

Country: Mexico Total Spend: $13M (2023) Manufacturers: 3 Maintenance Providers: 6

Country: Reunion Total Spend: $1.1M (2023) Manufacturers: 6 Maintenance Providers: 1

Country: Brazil Total Spend: $4M (2023) Manufacturers: 12 Maintenance Providers: 5

Country: Colombia Total Spend: $0.9M (2023) Manufacturers: 8 Maintenance Providers: 6

Country: Czech Republic Total Spend: $0.7M (2023) Manufacturers: 9 Maintenance Providers: 7

Country: Belgium Total Spend: $0.5M (2023) Manufacturers: 4 Maintenance Providers: 1

Country: Hong Kong Total Spend: $-M (2023) Manufacturers: 14 Maintenance Providers: 13

Country: Chile Total Spend: $38K (2023) Manufacturers: 9 Maintenance Providers: 3

Country: Morocco Total Spend: $-M (2023) Manufacturers: 6 Maintenance Providers: 3

Country: Indonesia Total Spend: $-M (2023) Manufacturers: 1 Maintenance Providers: 1

Country: Singapore Total Spend: $-M (2023) Manufacturers: 3 Maintenance Providers: 4

Country: Thailand Total Spend: $-M (2023) Manufacturers: 6 Maintenance Providers: 1

Country: Estonia Total Spend: $-M (2023) Manufacturers: 3 Maintenance Providers: 1

Country: Cyprus Total Spend: $-M (2023) Manufacturers: 4 Maintenance Providers: 4

Country: Greece Total Spend: $-M (2023) Manufacturers: 5 Maintenance Providers: 1

Country: Jordan Total Spend: $-M (2023) Manufacturers: 11 Maintenance Providers: 2

Country: Japan Total Spend: $-M (2023) Manufacturers: 8 Maintenance Providers: 5

Country: Madagascar Total Spend: $-M (2023) Manufacturers: 4 Maintenance Providers: 3

Country: France Total Spend: $7.6M (2023) Manufacturers: 4 Maintenance Providers: 0

Country: Lithuania Total Spend: $-M (2023) Manufacturers: 4 Maintenance Providers: 0

Country: Ireland Total Spend: $-M (2023) Manufacturers: 4 Maintenance Providers: 1

Country: Latvia Total Spend: $-M (2023) Manufacturers: 7 Maintenance Providers: 2

Country: Panama Total Spend: $43K (2023) Manufacturers: 3 Maintenance Providers: 0

Country: Dominican Republic Total Spend: $15K (2023) Manufacturers: 10 Maintenance Providers: 0

Country: Canada Total Spend: $1.5M (2023) Manufacturers: 9 Maintenance Providers: -

Country: USA Total Spend: $20M (2023) Manufacturers: 18 Maintenance Providers: 12

Country: Canada Total Spend: $1.5M (2023) Manufacturers: 9 Maintenance Providers: -

Equipment

Maintenance

Spare-parts

  1. Global spare parts pricing with easy-to-use ordering via web shop
  2. Access to Global List Price - GLP & recommendations
  3. X % Brink’s discount on spare parts (Global List Price - GLP)
  4. Stock management by local partners,
  5. Manufacturer (if service responsible), or Brink’s itself
  6. Warranty terms with Brink's

Preferred suppliers

A

B

C

  1. Global pricing for smooth commercial ordering
  2. Joint development of global pricing applicable to all regions & countries
  3. Ordering of systems through local contacts (direct or partner)
  4. Recommendation to work with local partners
  5. Standard delivery term: FCA (free carrier)

Preferred list of suppliers - requirements

  1. Full flexibility and options for service and maintenance*
  2. 15% of equipment purchasing price based on a reactive service model
  3. Standardized service packages with cost model adapted to local markets
  4. Cooperation with HQ involved in all business aspects

including parts only, time & materials, and full service models

Negotiation in progress

negotiated

start rfp

start rfp

including but not limited to :

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Tailored for BRINKS OPERATIONS

Centralized approach

Business requirements 100% compliance

Maximized reach

  • Create a productive model that yields fast results
  • Prepare negotiation ground effectively
  • Maximise reach to local suppliers

  1. Understand
    1. category constraints
    2. local constraints
  2. Harmonize supplier base
  3. Adjust for more efficiency

  1. Global RFP
  2. Organic negotiations locally
    1. Mails
    2. Calls
    3. Reminders
    4. Face-to-face when possible

methodology

OPEX Savings

Country operations

Brinks global sourcing

GEP Sourcing analysts

gep sponsors (Local leads)

  • Access to project relevant files and data
  • Alignment on Baseline and Savings Methodology

01

04

03

02

GOVERNANCE & raci

bUSINESS sTAKEHOLDERS

  • Vendor identification
  • Qualitative evaluation & Scoring
  • Vendor Shortlisting & Negotiation
  • Sign-off on RFXs/Negotiations
  • Final vendor award

  • Creating project charter
  • Spend analysis and baseline creation
  • Tentative savings Methodology
  • Internal & External Analysis
  • Initiate RFXs/Direct Negotiations
  • Qualitative evaluation, scoring and shortlisting of vendors
  • Supplier Negotiations
  • Finalize Savings Methodology and award

  • Sponsoring
  • Stage gate updates on important decision points
  • Arbitration on decision-making

execution TIMELINE & PHASING

DATA COLLECTION

DATA ANALYSIS

STRATEGY VALIDATION

SUPPLIER EVALUATION

nEGOTIATION

IMPLEMENTATION

TOTAL

TASKFORCE OPERATING SCHEME

4 weeks

PHASE 1

PHASE 3

2 weeks

24 weeks

PHASE 2

32 WEEKS

COMPLETION

Data collection

PHASE 4

PHASE 6

PHASE 5

Data analysis

Strategy validation

Supplier evaluation

Negotiation

Implementation

2 weeks

= 8 months

  1. Alignment on incumbent and new equipment/maintenance/spare parts
  2. Supplier list redistribution
  3. Market Archetype understanding

  1. - Each Sourcing team members :
owns up X countries for :
    1. New Equipment
    2. Maintenance contracts to be (re)negotiated
    3. Spare-parts catalogues to be deployed
  1. - Fill-in countries individual template
  2. - Local suppliers mass-mailing
  3. - Send up to 3 reminders

  1. Negotiation phase
    1. email
    2. phone / teams
    3. shadowed by SM
    4. or leading
  2. Collect results

  1. Collect terms and signed agreement
  2. Calculate generated savings

Equipment

Maintenance

Spare-parts

how & who?

how long ?

When ?

What ?

A

PHASE 1

B

C

04

  1. Decide preferred list of suppliers country by country
  2. include adhoc requests into the programme

  1. Country operations to validate

PHASE 4

DEPLOY

PHASE 6

nEGOTIATE & DEPLOY

Now

March

Phase 3

April

Mid April

april-May-june

00

july-August-september

october-November

< 2 Weeks >

< 24 Weeks >

PHASE 5

PHASE 2

01

02

05

03

06

DEPLOY

DEPLOY

*ONCE STATEGY AGREED WITH COUNTRY OPERATIONS

negotiated

start RFP

< 2 Weeks >

< 4 Weeks >

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Joaquin

Mouna

Rohan

Chirag

02

Harsh

Randall

Julia

Sponsorship

Liza

GEP

Global sourcing

ANAS

TBD

Ricardo

Money processing: subject matter experts

Deepika

Country operations

Country operations

04

  • Vendor identification
  • Qualitative evaluation & Scoring
  • Vendor Shortlisting & Negotiation
  • Sign-off on RFXs/Negotiations
  • Final vendor award

01

GEP Sourcing analysts

  • Creating project charter
  • Spend analysis and baseline creation
  • Tentative savings Methodology
  • Internal & External Analysis
  • Initiate RFXs/Direct Negotiations
  • Qualitative evaluation, scoring and shortlisting of vendors
  • Supplier Negotiations
  • Finalize Savings Methodology and award

Brinks global sourcing

  • Access to project relevant files and data
  • Alignment on Baseline and Savings Methodology

03

01

BUSINESS STAKEHOLDERS

  • Sponsoring
  • Stage gate updates on important decision points
  • Arbritration on decision-making

LATAM

APAC

NORAM

EMEA

Michalis PAPAKIS

JORGE ZUBIALDE

TBD

25%

Write a subtitle here

0%

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0%

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Documents quality

Equipment

Maintenance

Spare-parts

A

B

C

progress tracker - Monthly

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THANKS

contact us

MOUNA

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ROhan

xxxxxx

xxxxxxx

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COUNTRY SPECIFIC / france

Equipment

+ INFO

Maintenance

Spare-parts

A

B

C

wanted situation

current situation

  • 4 Manufacturers

  • In-house

  • Ad-hoc purchases from local suppliers

  • Global manufacturer pricelist/catalogue for local providers/distributors

  • Preferred list of Manufacturers (global) to be enforced to obtain cost savings thanks to global volumes leverage
  • Local distribution PSL (country by country)

  • TBD

2023 Total Spend: $7.6M

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GLOBAL

LOCAL

Regional

Supplier Landscape

Rohan

Equipment

Maintenance

Spare-parts

01

02

03

2023 Spend: $0.4M

24 Suppliers

Spend: $25M

16 Suppliers

Spend:$28M

2023 TOtal Spend:$6.5M

2023 TOtal Spend:$0.5M

2023 Spend: $2M

25 Suppliers

TBD

TBD

TBD

Captured spend Source*Spend HQ 2023

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