Created on January 30, 2024
Mass Care/Logistics Tabletop ExerciseFebruary 1, 2024
The tabletop exercise is intended to stimulate discussion that involves implementation of appropriate Red Cross procedures and techniques in setting up a shelter in the event of an MFF or other disaster reponse.
Feel free to make valid assumptions based on the information provided.
There is no “hidden agenda” or trick questions. Participation is the key to a successful exercise.
Process the information just as you would an actual incident. Avoid the temptation to “solve” the entire scenario.
- The exercise will be an open dialogue. All ideas and input are welcome.
- Feel free to take notes throughout this exercise.
- Offer any suggestions or recommended actions that could improve response & preparedness efforts.
- Be respectful of others as varying viewpoints, even disagreements, may occur.
- The scenario will be accepted as is. However, the facilitators may make modifications at their discretion.
- No hypothetical resources are available.
- It is 8:00am on a Monday morning and and an apartment fire has left at least 30 units major/destroyed or uninhabitable.
- Your DAT team on the scene says there are a total of 54 people affected, with 37 people saying they have nowhere to go and they need shelter.
- The apartment complex says it will be at least four days before they can find units in their other properties to move everyone
Things to Consider
- What actions do you take immediately as an individual Red Cross staff member or volunteer?
- What additional information do you need?
- Who should be involved in planning efforts, what are their roles and how well are they prepared to execute them?
- Who do you notify and why?
- What do you need from Logistics?
- What other people/supplies might you need in the first 72 hours?
- What safety considerations can you identify?
Where? What? Who? When?
Opening the shelter
- One person says they must register with the government
- One person is gluten-free, one family is vegetarian, at least two children, are allergic to peanuts and dairy.
- Five people say they have lost their prescriptions, only one appears to be a life-sustaining medication
- One household has a family member who is in a wheelchair
- Two people use a CPAP machine, one of which was destroyed in the fire
- 10 are children under the age of 12
- Four households include adults over the age of 75
- Half of the families are Spanish-speaking only
- Several families do not have transportation
- 4 families have dogs
- 1 Family claims their dog is a service animal
- 3 families have cats
- 1 claims their cat is a service animal
- 1 family has a lizard
- 1 family has a 5-foot long boa constrictor
- 1 family has a hamster
Think about the first 48 hours (72 hours even better).
- What do you need?
- What will the clients expect?
- What other services can we provide or connect?