Intro to Reporting (QA)

DOS

DON'TS

We have prepared a list of dos and don'ts to help your learning process easier and guided!

Audit analysis reports provide transparency, and all aspects of the audit objective must be addressed in the report. Transparency of the findings, especially when logically and objectively analyzed, can help encourage accountability.

Reporting is a crucial part of the auditing process. This is where audit findings are communicated, illustrated, observed, and mitigated.

REPORTING

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Proofread thoroughly.

Highlight Key Findings

Data driven

Proper Visual Usage.

Clarity and conciseness.

Know your audience.

Purpose of your report.

DOS

Ignore scope, guidelines, or limitations.

Present data without context or explanation.

Rush proofreading.

Provide lengthy and complex explanations without visual aids.

Subjective Observations.

Omit important details.

Use terms that are not clear or widely understood.

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DON'TS

Purpose of your report.

At the beginning of the report, you must know why you are making the report. Otherwise, your report will be disorganized and will tackle aspects that may be unnecessary for that specific audit procedure. Know your objective to make your report organized.

Prior to creating your report, you musy know who your report will be sent to. In this case, your report will be viewed by stakeholders.

• Leadership
• Managers
• Director

Remember that you are auditing for the company's gain, this can help you structire, phrase, and arrange your analysis accordingly.

Know your audience.

Clarity and conciseness must be observed. Your synopsis, observation, and mitigation must observe a clear and straightforward phrasing. An analysis is a logical and objective report, there is no need to sugarcoat identified anomalies and opportunities. Your analysis helps with improvement, so objectivity on your observations must be applied.

Clear and Concise

Graphs, charts, and other visuals must be incorporated to ensure readability of the report and make more complex information accessible and engaging.

Graphs and Charts

Analysis Reports contain observations and conclusions but coming up with these observations must be supported with data. Creating an analysis based on hunches, feelings, or unsupported assumptions is unrealiable.

Data Driven Report

A complete and accurate report is what we need but at times, it can be lengthy and overwhelming. So it is efficient to highlight your key findings such as:

• Top Reasons
• Outliers
• Top Causes

Usage of graphs and charts can help in highlighting your key findings.

Highlight Key Findings

Business improvement is the main objective of auditing processes. So it has to be written formally. Ensure that your report is free of grammatical, typographical and formatting errors. Usage of AI tools such as Grammarly or Quillbot can help with your proofreading but keep in mind that AI tools cannot perceive the message you want to relay so review the content and context of the proofread report to ensure that the same message is delivered.

Proofread thoroughly.