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Starting a new job can be an exciting, yet daunting, process for many people, and it is our responsibility to provide an experience that is supportive, and above all, welcoming. This toolkit is a suite of ​resources and information to help ​​you plan and deliver an excellent induction ​for your new starter.

Managers​ Toolkit​ for In​duction

Pre-boarding

  • Complete the New Starter Form on ArkNet, to notify the appropriate teams about your new starter.
  • Use the New Starter Induction Plan Template to prepare your new starter’s first two weeks (minimum) including scheduling meetings with key staff who they will be working with.
  • Add your new starter to any regular team meetings, mailing lists, office events and upcoming social events
  • Prepare your new starters induction pack including:

Post Joining Date

  • Meet with your new starter on their first day to welcome them and give them their Induction Plan
  • Introduce your new starter in vArk​​​​​​​
  • Ensure they complete the mandatory online training modules covering; Keeping Children Safe in; Education, Diversity & Equality, Health & Safety and Data Protection - explain that doing so is essential for passing probation (full details of this are in the Induction Plan template).
  • Schedule meeting with the People Advisor prior to probation reviews to discuss progress towards passing probation and address any concerns
  • Inform the central HR operations team of the probation outcome so this is confirmed in writing
  • Encourage them to complete the 90-day Ark new joiner survey which provides the people team with valuable feedback on their new joiner experience with Ark
  • Please note any new starters starting from the 14th of the month will be processed in the succeeding month’s payroll and their pay will be backdated to the first day with Ark.

  • The Induction Plan (using the template)
  • A copy of their job description
  • Role handover notes
  • Any additional job-specific documents
  • Laptop login details

  • Inform your team about your new starter including; their start date, what their role will be and some information about their background
  • Add your new starter to internal distribution lists by raising a ticket with IT.
  • Email relevant staff in schools and external contacts to let them know about your new starter
  • If the new starters DBS is not received before their start date, carry out a Risk Assessment with the central HR operations team
  • Desk allocated and set up with supplies (where applicable). If you need help with this please contact Office Management
  • Collect ID card from reception, or request an entry fob if the card is outstanding
  • Please note any new starters starting from the 14th of the month will be processed in the succeeding month’s payroll and their pay will be backdated to the first day with Ark.