Computer File Management
NORMA CANTU
Created on September 1, 2023
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Transcript
ComputerFile Management
for elementary kids
I can't find the report I typed last week!
You may have said this before, and so have many of your classmates. You may not be able to remember what younamed your report or exactly where you saved it.
Having a messy filing system on your computer is probablythe reason why youcan't find your files.
If you don't have a good filing system for all of your documents, pictures, music, and other files, you are not alone!
There are a lot of kids and adults who have trouble getting and keeping digital files organized. You don't want it to become a habit that'shard to breaklater on!
After you finish your education, chances are that you will be using a computer of some sort when you start working. This means that you will have to be able to find a file quickly.
So, what kinds of files do we need to organize? Let's begin by looking at what files are and the different types there are.
A file is like a container that holds and stores different types of information on a computer. Computers come with many files on them, and users of the computer make many more.
File extensions are like little labels at the end of a file name that help computers and people understand what type of file it is. They usually come after a period (.) and are two to four characters long.
You may have noticed that some of the files you've worked with have a dot with letters after the file name.
For example, in a file named "MyStory.txt," the extension is "txt," which tells us that it's a text file. If you see a file named "VacationPhoto.jpg," you can guess that it's an image file because of the ".jpg" extension. This makes it easier for you to organize and find your files on your computer. Although you may not always see file extensions, all files have them..
There are three types of digital files:
application files
data files
system files
Examples of application files are .exe or executable files and .dmg files or disk image files. Both of these file types are used to install programs (applications). For example, if you wantto install a game on your computer,you can download the game's EXEfile from the Internet and run it to installthe game. You can delete it once you are finished installing it.
Application files are files that are used to install computer software.
Examples of system files are DLL and SYS files. For example, if you want to change your computer's mouse settings, you can access the mouse settings in the Control Panel. The Control Panel is a collection of system files.
System files are files that run the computer's operating system, such as WindowsOS, MacOS, and ChromeOS.
Examples of data files are .docx, .xls, and .mp3 files. For example, if you want to create a report on your favorite animal using Microsoft Word, you can save your report as a .docx file. If you listen to music on a computer or device, you are listening to .mp3 files.
Data files are files that contain data or information created by people or used by applications (programs).
Data files are only meant to be read or viewed. Some examples of data files are this presentation that you are watching, a letter you write using a word processor, and a video file are all considered data files.
As we know, data files are files that contain data or information that we create. They do not contain anycode that carries out instructions.
Let's say you are typing a report on on elephants, so your file probably has one of these extensions, although you might not always see them...listen for more
elephants.pagesApple iWork Pages
elephants.docx Microsoft Word
elephants.gdoc Google Doc
You probably have some PDF files as well. PDF stands for Portable Document File...listen for more....
invented is 1991
elephants.pdf Portable Network File
don't need the word processing software that the document was created in
looks just like theoriginal document
can have links,videos, and audio files embedded
Do you have pictures or clip art on your computer, phone, or tablet? Then you havethe following files...more
elephants.jpg
used for line art, pictures with text and transparency
elephants.png
used for photos, small size
elephants.gif
used for line art, can beanimated, largest file size
Digital multimedia files are special containers that hold different types of information, like pictures, sounds, or videos, on a computer or device...more
Let's take a closer look at audio or sound files.Two popular types are .MP3 and .WAV files......listen for more.....
click the picture to hear
click the picture to hear
sample 1
sample 2
Let's take a closer look at video files.Two popular types are .MP4 and .AVI files......listen for more.....
click the play button to watch
click the play button to watch
sample 1
sample 2
4mmdat.sys
test.bat
a016cmnt.sys
Elephant Clip Art
winmail.dat
My ScienceProject
FavoriteSong
1394b us.sys
SocialStudies MP4
AnimalSounds
My CreativeWriting
dpkg.log
ApplicationFiles
PowerPoint
SystemFiles
Microsoft Word
Google Chrome
Google Docs
GoogleSlides
Photoshop
.XLS
DataFiles
School StoreSpreadsheet
Now it's timeto organize ourown data files.Find the type of computer you are using and click on its name.
ChromeOS
Windows
MacOS
WindowsOS
Find your home directory or drive: Look for a folder with your name or username on the school's network. Open your directory. Normally, this is the place to save your files.
- Find your home directory or drive: Look for
- Create folders: Right-click on an empty
- Organize your files: Save your work in the appropriate folders. For example, if you're working on a math assignment, save it in the "Math" folder.
click the arrow
WindowsOS
Find your home directory or drive: Look for a folder with your name or username on the school's network. Open your directory. Normally, this is the place to save your files.
- Find your home directory or drive: Look for
- Create folders: Right-click on an empty
- Organize your files: Save your work in the appropriate folders. For example, if you're working on a math assignment, save it in the "Math" folder.
click the arrow
Organizing Your Files in Windows
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MacOS
When using a Mac computer at school, follow these steps to keep your digital files organized:
- Locate your home directory or drive: Look
- Create folders: Click "File" in the menu bar,
- Organize your files: Save your work in the appropriate folders. For example, save a social studies report in the "Social Studies" folder if you're working on it.
click the arrow
Organizing Your Files in MacOS
click the arrow
ChromeOS
When using a Chromebook at school, follow these steps to keep your digital files organized:
- Locate your home directory or drive: Look for a
- Create folders: Open the "Files" app, click the
- Organize your files: Save your work in the appropriate folders. For example, if you're working on an art project, save it in the "Art" folder.
Keeping your files organized will make it easier to find them when you need them!
click the arrow
Organizing Your Files in ChromeOS
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Renaming Files and Folders
You can write a title here
Write a subtitle here
u
If you want to rename a folder or file, place the cursor over the name and right-click your mouse or trackpad. A popup menu will appear with the option called Rename close to the bottom. Type the new name and press enter.
.XLS
map_proj_rubric.pdf
maps.ppt
rain.mp3
old_map.gif
WordProcessing
runoff.wav
Multimedia
4dig_mult.doc
watercycle.ppt
geometry.gdoc
watercycle.mp4
graph.png
evaporation.mp4
Images
Presentations
watercycle.gif
Map.avi
US MapGoogle Slides
absolute location.jpg
triangles.gif
AnglesPresentation
condensation.doc
Google EarthCapitals Data
.XLS
rain.mp3
geometry.gdoc
old_map.gif
us_map.gslides
water_cycle.ppt
watercycle.gif
MathHomework
RunoffSounds
Social Studies Map Project
Map.avi
absolute location.jpg
triangles.gif
AnglesPresentation
graph.png
Condensation
map projectrubric
Water Cycle Project
4_dig_mult.doc
Google EarthCapitals Data
Budget.xls
Water Cycle Movie
Naming Files and Folders
When you name a file or folder you just created, you want that name to make sense so you can find it easily. There are file naming conventions or guidelines you should follow.
not this
- Keep it simple: Use short and clear names that describe what's inside the file or folder.
- Be consistent: Use the same naming style for all your files and folders. This will make it easier to remember how you named them.
z
this
map_project
socstu$$stuff
Naming Files and Folders
- Use dates: If you have files or folders related to specific dates, include the date in the name, like "Sci_Project_09_14_2023."
- Avoid special characters: Don't use characters like !, @, #, $, %, &,* or spaces in your file and folder names. Instead, separate words using hyphens (-) or underscores (_).
Test Your Knowledge
Click the arrows to maximize the game
Congratulations! You have completed Computer File Management!
If any time remains, continue to organize your files!