The 4 Ps of Task Management

What is the task goal, and who is this delivery for?

Setting out the time required for a task

Monitor the status of tasks, and be able to feed back on them when asked

Identifying and categorising tasks based on urgency and importance

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tHE 4 P's of task management

ITS IMPORTANT TO EXAMINE EACH OF THESE POINTS TO IMPROVE YOUR TASK MANAGEMENT

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rogress

lanning

rioritisation

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FOURP's

urpose

Progress

Progress can be tracked using many different methods. Be it a Jira board, Kanban, or even notepad and paper, the key part is keeping track of where each of your tasks currently are. Its important, as when you are asked for updates by the stakeholder, or others from your team you are able to quickly and effectively give a rundown of the status of everything.

PRIORITISATION

Prioritising your tasks in order of importance and deadline can really help to focus your efforts. Knowing which items are the highest priorty means you can allocate more time to getting them done rather than blanketing all tasks with the same effort. Utilising the tools that will be showcased in a later part of this training can be a great way to achieve this, allowing you to quickly rank items based on their priority levels.

Planning

Use the tools at your disposal! This course will cover some tools you can utilise to help with planning and managing your tasks. Alongside this, utilise the learnings from the time management training wherein you should try to note how long certain tasks take you, and use that to inform your planning. Knowing the amount of time on average it takes you to do something means you can accurately block that time out as needed and manage your own workload effectively

PURPOSE

Identifying the goal of the piece of work is an obvious thing, but it is often overlooked. Being clear on requirements and the end goal of the work can help guide your deliveries to the next level. Clarify any existing questions early with your stakeholder and work to understand why they want what they want. This will help in all other steps!