VIBRANT LEARNING UNIT
Created on May 30, 2023
Create financial reports
Objetive: To ensure compliance with donors, the Program Financial Management Unit (PFMU) prepares the Donor Financial Reports (FR), income/expenditure as of the reporting period end date, mandated by the donor contract.
Verify the donor agreements and donor reporting templates related to the composition of the approved budget categories by reading the contract and any update email fromemail from PMU.
DFS sends dissemination
Identifies the Project Reporting Schedule and fills out the "Elaboration Data Base" (EDB). In case the contract does not require an FR -as a rule- an internal standard FR will be prepared and filled once a year and at the end of the contract.
+ AX detail
Standard Donor Report
To start the preparation of the donors' FR, the Financial Analyst downloads the “Standard Donor Report” of the project from AX and saves it as an Excel file in the corresponding reporting period file.
1. Select Project Contract 2. Start date 3. End date
Then, the Financial Analyst imports the information to Excel in the PFMU shared drive by saving a new excel file, into the Workpapers folder: