Society Leaders Core Training

Start

Societies Leaders Training2023

Give It A Go

Adopt A Society

Volunteering: Log Your Hours

EEDI

GDPR

The Activities Team

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Code of Conduct

Quiz

Relevant Information

Welfare Guidance

LBSU Website

Society Finances

Important Times of Year

Events and Risk Assessments

Roles Overview

Expectations

This Training Will Cover

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Bea

Volunteering & Charity Partnerships Coordinator (Her/She)

Sophie

Programme Development Manager(Her/She)

Student Groups Coordinator - Student Enterprises (He/Him)

Lyndon

Student Groups Coordinator(He/Him)

Student Groups Coordinator(He/Him)

Alex

Jordan

Activities Team

Your society you will be supported by the Societies Team which is part of the wider Union Activities Team which consists of the following staff members.To get in contact email lbsu-societies@leedsbeckett.ac.uk

Expectations

What we expect of you

What you can expect from the Activities Team

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ACTIVITIES RUN BY YOUR SOCIETY

WHAT IS IT?

COMMITTEE

INDIVIDUALS

Code of Conduct

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General

Secretary

Treasurer

President

Roles Overview

+ Society Toolbox

+ End of Year Balls

+ Room Bookings

+ Funding

+ Contracts

+ Handbooks

Events are a core part of running a society. They are great way to get your society together. But they can be stressful and time consuming to organise and run.Therefore, check some of our help and guidance around events.

Events

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Society Toolbox

Risk assessments are essentail to every event you run and as an SU we need to be sure you and your participants are safe. All your events will need to be risk assessed and we provide a template to help you with this process.The risk assessment form can be found on the Society Toolbox.Please complete the form in order to provide a risk assessment for your upcoming event. Your event can NOT be confirmed unless the risk assessment is completed and approved. Please note we require at least 10 working days notice for all risk assessments. Forms submitted fewer than 10 working days in advance unfortunately cannot be considered.

Risk Assessments

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Read more

Once your society becomes officially recognised you and your members will be covered by the Students' Union Group Personal Accident Insurance.We highly recommend clicking the tab to be taken to the summary document to view what is and isn't insured.

Accident Insurance

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March& May

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Jan & Feb

Sept & Oct

Over the Summer

Intro

Important Times of Year

Depositing Funds

Grant Account

Deposit Account

Society Accounts

Reimbursement

Society Finances

Society Finances can be difficult to understand. Please take some time to read through each point to make sure you have an understanding of your society accounts and LBSU procedures.

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How To Get Involved?

Funding

Why Should My Society Get Invovled?

Give It A Go (GIAG)

Each year, LBSU runs a GIAG program. This comprises of multiple events which are aimed at getting more students involved in social activities and events.

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LBSU Website

Every Society gets the a free webpage on the LBSU website check out what you can use your webpage for and why it is important.

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General Data Protection Regulation(GDPR)

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Culture Shock, Gaslighting and Microaggressions

Mental Wellbeing

Social Media

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Socials/Events

Inclusion

Welfare Guidance

Remember you can always contact the Socieites Team on lbsu-societies@leedsbeckett.ac.uk

Contact Us

It may get to a point where you no longer feel able to lead your society or give it as much as it deserves. This is completely okay. If you are feeling like this try speaking to the President of the society or please get in contact with the Societies Team who will help and support you.

Too Much?

Need Help?

Being a leader can be difficult at times. We aware there will be times where you are sturggling either personally or as a society.As a leader you are always welcome to reach out to the Societies Team who work all year round and will help you as best they can.

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What is EEDI?

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What can I do?

Why is it important?

Equality, Equity, Diversity and Inlcusion(EEDI)

We are aware many societies choose to host private group chats via platforms like Instagram and WhatsApp.We understand these are great for contacting your members. However, please make sure any new members who join your society are invited to these. You can do this by messaging your members through you webpage once a month and inviting them with a link/QR Code.Also make sure you have multiple admins for your groups and consider how you will hand this chat over between committes at the end of the year.

Private Group Chats

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Create Your Profile Today

As Society Leaders you are classed as volunteers. This mean every hour you put into your society you should record.You can record your hours through the LBSU Volunteering platform so you able to download your certifcate at the end of the year to showcase and celebrate the amazing and hardwork you put in.It's never too late to join and start recording your hours so why not start today?

Volunteering: Log Your Hours

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More Info

Adopt a Society

At LBSU we are keen to make sure as many of our societies remain active and are engaging students.With this in mind it is important to stay in touch and active with both your members and the Societies Team.Any societies will be at risk of being putting up for adoption and a new set of committee leaders being put in place.

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Other Relevant Information

The best way to get in contact with the Societies Team is via email:lbsu-societies@leedsbeckett.ac.uk

Contact Us

Our main office is at City Campus in Portland Building Entrance.Many of our staff work remotely so it is worth confirming with them first if they are in the office, to avoid disappointment.

LBSU Office Location

If you want to have society related items delivered to the SU, please use the following address:[YOUR SOCIETY NAME]c/o Leeds Beckett Students' UnionPortland WayLeedsLS1 3HE

Post and Packages

Every correct answer will give you a number. These 8 numbers, in the order you are given them, will form the password at the end. Please make a note of each of them.

Are You Ready For The Quiz?

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Question 1

Question 2

Question 3

Question 4

Question 5

Question 6

Question 7

Question 8

No, Review A Section

No, Retake Quiz

Yes

Have you got the 8 digit code to proceed?

GDPR

The Activities Team

Code of Conduct

Private Group Chats

Relevant Information

Welfare Guidance

LBSU Website

Society Finances

Important Times of Year

Events and Risk Assessments

Roles Overview

Expectations

Click on the area you wish to revisit:

Please complete this Form

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Finish

You should receive an email for completing the Training by filling in the form on the previous page.If you do not recieve an email you will not show up in our system as completing the training!

Thank you for completing the training

We know money is tight for many of our societies. Therefore, if you run a GIAG as your first event in the opening weeks of Term 1 we are happy to offere £75 towards this event.All you have to do is complete this short applicaiton form which will ask you a few questions:https://forms.monday.com/forms/7a049c707ae197d7abf1041fef8c3950?r=use1If you require more please complete a Students' Union Activities Funding application.

GIAG is great chance for your society to get and recruit more members.

• Societies who run a GIAG are more likely to recruit more members and have better success in their years activities than those who don't.
• Joining up with LBSU GIAG is great way to get additional exposure of all the great work your society does
• Running a GIAG gets to showcase your society and allow people to see
• Hosting a GIAG can help recruit new members and have people attending your soceity that wouldn't normally
• It is great way to start the term

We'll then be in touch with any details we need.

GIAG Funding Request

Completing the funding form but not requesting any funding

If you are interested in running GIAG you of course can apply for funding. But if you don't need any please let us know you are ruuning one.You can do this by either:

Emailing - lbsu-societies@leedsbeckett.ac.uk