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Transcript

It's all about Planning

BE Presentation skills SS22

start

Quiz

What have you planned today?



AGENDA

It pays to plan ahead. It wasn't raining when Noah built the ark. - Anon

HOW we structure our talk

01 · TIPS - a new approach to international presentations

05 · Knowing your communication style

02 · Getting the target right

06 · Thank you!

03 · Selecting the right information

04 · Organising the process

Creative

Loves to improvise his speech.

presenter

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Structured

Prefers his talk going as planned.

presenter

+info

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TIPS - a new approach to international presentations

Information

What information should I communicate to my audience?

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Process

What presentation process is right for my audience?

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Style

What communication style will work for my audience?

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Target

What is the right presentation target for my audience? What do they really want?

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T

I

P

S

After your presentation

How effectively did I prepare?

How successful was I?

how to use feedback

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T

arget

getting the right target

not simply information but often need to motivate, convince, persuade, listen

inform - entertaIN

ENFORCE - NEGOTIATE
EXPLAIN - SELL
CRITICISE - RELATIONSHIP
TODAY - FUTURE
SPEAK - LISTEN

ASK YOURSELF

Is the presentation to -

Am I here to - - - - - - - - -

Is my job to - - - - - - - - -

Is it the time to - - - - - - -

Should I get a result - - -

Am I going to - - - - - - - -

A

B

C

udience First

e personally involved

lear business logic

Show an understanding of the audience's circumstances

Identify with your audience personally

Show that the presentation objectives are based on your and their professional needs

I

nformation

Selecting the right information

Audience has different expectations

Analysis

How far does my audience expect in-depth analysis?

How far does my audience want to move quickly to action?

How far does the context of my presentation content respect hierarchial context?

How far do my criticisms respect the hierarchial context?

Analysis

How far should I sell myself when presenting information?

How much does the audience prefer I to we?

How far will powerful argumentation be seen as professional?

PLANNING THE

PROCESS

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STEP 1

1. Let organizers know about technical needs

STep 2

2. Arrive ahead of time to try out equipment

Step 3

3. Prepare back-ups (even back-ups of back-ups)

Step 4

4. Imagine a worst-case scenario and plan for solutions

pHASE 1

The preparation

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PHASE 2

THE presentation itself

Involvement Factor

- Interaction: Listen in silence vs. interrupt to actively participate?

- Engagement: Engage emotionally vs. rationally?
- Social: Social warm-up vs. to get down to business quickly?

Organization Factor

- Structure: Structured vs. spontaneous/creative approach?

- Digression: Will the audience with digression as a lack of ability to stay focused on the theme?
- Support: Will the audience see handouts as evidence of being well prepared?

PHASE 2

THE presentation itself

Personal factor

- Introductions: Does the audience expect me to start with a summary of my professional competence?

- Protocol: Does the audience expect to receive my business card and even translated?
- Politeness: Is it impolite if I don’t follow local expectations of socializing?

Language factor

- Level: Will the audience understand the words I am using?

- Voice: Will the audience find my voice interesting to listen to?
- Text: Will the audience be helped by more or less text on slides?

Non-Verbal factor

- Dress: Formal vs. informal clothing?

- Body: Impressed vs. distracted by my usual body language?
- Face: Is a strong eye contact and a smile required?


PHASE 3

After the applause dies down: hard work begins

Implementing ideas

Closing deals

Consolidate new long-term relationships

Plan a follow-up strategy

THE FOLLOW UP

Style

Knowing your communication style

Analyse your own communication style

DISTANCED

PERSONAL

UNSTRUCTURED

SYSTEMATIC

FORMAL

INFORMAL

COMPLEX

SIMPLE

INDIRECT

DIRECT

EMOTIONAL

NEUTRAL

ANALYSIS-ORIENTED

ACTION-ORIENTED

TIME-FOCUSED

TIME-FLEXIBLE

ARE YOU

GERMAN-AMERICAN CULTURE INTERFACE

GERMAN PRESENTER

AMERICAN AUDIENCE

  • simple
  • concise
  • sloganistic
  • informal
  • humorous
  • exaggerated
  • personal
  • direct + friendly

  • complicated
  • detailed
  • analytical
  • formal
  • serious
  • factual
  • reserved
  • direct + serious

GERMAN PRESENTER STRATEGY FOR AMERICAN AUDIENCE?

This audience may see him as very serious and boring so he may needs to lighten up a bit, maybe even start the introduction with a little joke and come to the point faster than usually.

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Thank you!