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Transcript

Filing system

Alphabetic and Numerical

Labeling Your Files

Alphanumeric filing

Numeric Indexing

Disadvantage of Alphanumeric

Alphabetic Indexing

Advantages of Alphanumeric

Lourdes Alvizurez

Alphabetic vs. Numeric It usually comes down to a choice of filing by a name (alphabetic indexing) or a number (numeric indexing).

It's as simple as ABC

  • Business names
  • Names of people
  • Geographic regions
  • Subject categories

Accuracy You Can Count On Many times, a number is already being used as an identifier such as: Account numbers Transaction numbers Product or part numbers SKU or UPC numbers Case numbers

Refer the following links to the source

  1. Alphabetical Classification of files
  2. Numerical classification of files.
Either customer or subject folders are arranged in alphabetical group and within each group folders are arranged numerically.

1. Files can be expanded to an unlimited extent. 2. It facilitates a quick reference. 3. It avoids the confusion of names of similar nature because of numbers allotted to each name separately.

The main drawback or disadvantage of alphanumerical classification of filing system is that it is not suitable to large organization.