Google Docs Sheets and Slides Basics copy
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Created on July 30, 2020
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Transcript
Change the Theme
Present a Slides Presentation
Add, Delete, and Arrange Slides
Docs | Sheets | Slides
Basics
Get to Know Sheets
Simple Formulas
Add Text to Slides
Creating a New Doc
Get to Know the Toolbar
How to Share a Google Doc
Interactive Formula Practice
Get more help!
Add, duplicate, & delete a slideInsert a slideTo add a slide with the same layout as the current slide:
- On your computer, open a presentation in Google Slides.
- In the top left, click New slide .
- On your computer, open a presentation in Google Slides.
- In the top left, click New slide with layout .
- Choose a slide.
- On your computer, open a presentation in Google Slides.
- At the left, click the slide you want to duplicate.
- If you want to duplicate multiple slides, hold the Shift key and click them now.
- Right-click and select Duplicate slide.
- On your computer, open a presentation in Google Slides.
- At the left, click the slide you want to delete.
- If you want to delete multiple slides, hold the Shift key and click them now.
- Press Delete or Backspace on your keyboard.
Change themeA theme is a preset group of colors, fonts, backgrounds, and layouts.
- On your computer, open a presentation in Google Slides.
- At the top, click Slide Change theme.
- On the right, click the theme you want.
View a presentationTo present a full-screen presentation in Google Slides:
- Open a presentation in Google Slides.
- In the top right, click Present. For best results, present with Google Chrome.
- From the current slide, the presentation will become full screen. To change slides, use the arrow keys on your keyboard or click the arrows at the bottom of the presentation.
- To exit full-screen, press the Esc key.
Add text or objects to a slideInsert a text box or object
- On your computer, open a presentation in Google Slides.
- Go to the slide where you want to add a text box or object.
- At the top, click Insert.
- Choose what you want to add, then click Text box, Image, Shape, or Line.
- The object will get added to the slide and you can arrange or format it however you want.
To create a new file:
- From Google Drive, locate and select the New button, then choose the type of file you want to create. In our example, we'll select Google Docs to create a new document.
- Your new file will appear in a new tab on your browser. Locate and select Untitled document in the upper-left corner.
- The Rename dialog box will appear. Type a name for your file, then click OK.
- Your file will be renamed. You can access the file at any time from your Google Drive, where it will be saved automatically. Simply double-click to open the file again.
1. Document TitleGoogle Docs displays the title of your document here and on your Google Docs homepage. By default, new documents are named Untitled document. Click the title to change the document name. 2.Navigate to Google Docs Home ScreenClick this icon to navigate back to your Google Docs homepage. 3. Menu ToolbarVarious menus for working with your document can be found on the Menu toolbar. Click a menu to see available commands and options. 4. RulerThe ruler is useful for setting margins, indentations, and tab stops. 5. Saved Changes NotificationGoogle Docs automatically saves your changes as you work. The saved changes notification lets you know that your document has been saved. 6. Collaboration OptionsCollaboration options allow you to share your document with others and make comments as you work. 7. Shortcuts ToolbarThis toolbar provides convenient shortcuts for formatting document text.
Share a single file
- On a computer, go to Google Drive, Docs, Sheets, or Slides.
- Click the file you want to share.
- Click Share or Share .
- Select the file you want to share.
- Click Share or Share .
- Under "Share with people and groups," enter the email address you want to share with.
- Important: If you share with an email address that isn’t a Google Account, they can only view the file.
- To change what people can do to your doc, on the right, click the Down arrow Viewer, Commenter, or Editor.
- Choose to notify people.
- If you want to notify people that you shared a doc with them, check the box next to Notify people. If you notify people, each email address you enter will be included in the email.
- If you don't want to notify people, uncheck the box.
- Click Share or Send.
1. Spreadsheet TitleBy default, any new spreadsheet is named Untitled Spreadsheet. Click the title to rename the spreadsheet. 2. Navigate to Google Sheets Home ScreenClick this icon to navigate back to your Google Sheets homepage. 3. Formula BarYou can use the formula bar to enter and edit data, functions, and formulas for a specific cell. 4. RowA row is a group of cells that runs horizontally from side to side. Rows are identified by numbers. Row 9 is selected in this example. 5. CellEach rectangle in a spreadsheet is called a cell. A cell is the intersection of a row and a column. Click to select a cell. Cell A1 is selected in this example. 6. ColumnA column is a group of cells that runs vertically from top to bottom. Columns are identified by letters. Column C is selected in this example. 7. Toolbar MenuYou can use the toolbar menu options to edit and modify your spreadsheet in various ways. Click a menu and select the desired action from the drop-down list. 8. Shortcut ToolbarThis toolbar provides convenient shortcut buttons for formatting the data in your spreadsheet, like font size, text alignment, and text color. 9. Saved Changes NotificationGoogle Sheets automatically saves your changes as you work. The saved changes notification lets you know your spreadsheet has been saved. 10. Collaboration OptionsCollaboration options allow you to share your spreadsheet with others and make comments as you work. 11. Sheets ToolbarEvery spreadsheet can have multiple sheets. Select the sheet tabs to navigate among sheets, and click the plus sign (+) to add a new sheet.
Mathematical operatorsGoogle Sheets uses standard operators for formulas: a plus sign for addition (+), minus sign for subtraction (-), asterisk for multiplication (*), forward slash for division (/), and caret (^) for exponents. All formulas must begin with an equals sign (=). This is because the cell contains—or is equal to—the formula and the value it calculates. Using cell referencesWhen a formula contains a cell address, it is using a cell reference. Creating a formula with cell references is useful because you can update the numerical values in cells without having to rewrite the formula. By combining a mathematical operator with cell references, you can create a variety of simple formulas in Google Sheets. Formulas can also include a combination of a cell reference and a number. Creating formulasIn our example, we'll use simple formulas and cell references to help calculate a budget. To create a formula:
- Select the cell that will display the calculated value.
- Type the equals sign (=).
- Type the cell address of the cell you want to reference first in the formula. A dotted border will appear around the cell being referenced.
- Type the operator you want to use. For example, type the addition sign (+).
- Type the cell address of the cell you want to reference second in the formula.
- Press the Enter key on your keyboard. The formula calculates, and Google Sheets displays the result.